Executive Summary
Consolidation readiness across Rentametrix, Tiger Properties, and ericnewton.com.
Total Users
—
across all workspaces
Drive Data
—
personal Drive only (excl. Shared Drives)
Workspaces
—
2 sources + 1 target
Est. Cutover
~48hrs
Path B — manual domain move
Workspaces
source inventory, customer IDs, and role in the consolidation
| Workspace | Domain | Users | Drive | Shared Drives | Role |
|---|
Drive Volume Distribution
total personal-Drive data owned per workspace
Key Findings & Action Items
risks, decisions, and open items surfaced by the audit
High
DKIM missing on tiger-properties.com and ericnewton.com
No TXT record at google._domainkey. Outbound email may not be authenticating. New DKIM selectors will be needed in the target Workspace before/during cutover.
Medium
ericnewton.com uses non-standard MX (smtp.google.com)
Typical Workspace accounts use aspmx.l.google.com. Verify edition before locking in the migration path — this could indicate Cloud Identity.
Medium
Tiger Properties holds the majority of total Drive data
917 GB across 82 users. Migration runtime will be dominated by this workspace. Expect 1–2 days for initial CloudM sync plus delta passes.
Low
All domains DMARC p=none — safe for cutover
None of the domains enforce DMARC rejection. Email during the DKIM propagation window will not be rejected.
User Inventory
All user accounts across source and target workspaces. Filter, search, sort, and click any row.
Users 0
—
| Workspace | Last Login | Created | Status |
|---|
Drive Data
Personal Drive volume by workspace, top storage holders, and Shared Drive inventory.
Personal Drive Total
—
data owned by users, not in Shared Drives
Total Files
—
across all personal Drives
Shared Drives
team-owned, migration-ready
Reorganization
High
most content in personal Drives
Personal Drive vs Shared Drive — Imbalance
the top problem: team data is stuck in individual accounts
Personal Drive Storage Map
tiles sized by user storage · drill in for file-type breakdown
Filters
Owned Shared Drives — Folder Treemap
drill from drive → top folders → subfolders → files (sized by aggregate bytes)
File Type Distribution
across all personal Drives — click bar for per-workspace breakdown
Top Storage Users 0
candidates for Shared Drive promotion · click user for file-type breakdown
| User | Workspace | Storage | Files | Dominant type |
|---|
Network Graph
Neo4j-style relationship graph. Users, Shared Drives, and Groups as nodes; memberships and ACLs as edges. Drag, zoom, click to inspect.
Entity Relationships
loading…
Sharing Risk
External exposure, public links, and orphan-risk analysis.
Total Shared Files
any share type
Externally Shared
outside the workspace domain
Public / Any-Link
anyone with link or searchable
Risk Level
Review
audit required pre-migration
Top 30 Risky Sharers — Heatmap
color intensity = number of files shared in that category
Orphan Risk — Inactive Users Holding Data
bubble size = external share count · top-right quadrant = highest migration risk
Sharing Graph
User-to-user sharing web. Edges weighted by data behind each relationship; cross-workspace edges flagged (they break on cutover). Click an edge to see the backing folders + files.
Promotion Candidates
—
folders worth moving to Shared Drives
Approved to Move
—
queued for Target Designer
Cross-Workspace
—
folders shared across workspaces
Data to Move
—
aggregate size across candidates
Promotion Candidates 0
folders ranked by impact — move the top ones to Shared Drives first. Click a row to expand.
| # | Folder | Owner | Users | External | Files | Size | Score |
|---|
Sharing Web (visual context)
force graph hidden by default — heavy on big tenants. Click to reveal.
External Recipients 0
people outside your three workspaces with access to something — these will need re-invitation (or revocation) after cutover
| Domain | Folders | Files | Size | Granted by | Role |
|---|
Open-Scope Grants
permissions granted to whole domains or anyone with a link — no specific recipient to re-invite
Apps & SSO
Third-party OAuth apps connected to users across all workspaces.
Top 20 Apps by User Count
aggregate authorization volume across workspaces
All Apps 0
click any row for scopes + cross-workspace breakdown
| App | Users | Workspace breakdown | Type |
|---|
Groups
Google Groups across all workspaces — mailing lists and permission groups.
All Groups 0
click any row to see members
| Group | Workspace | Members | Description |
|---|
DNS & Email Authentication
MX, SPF, DKIM, and DMARC records per domain.
Per-Domain DNS Records
gaps shown in red — these will affect email deliverability during migration
Directory Map
Folder hierarchy across personal Drives and Shared Drives. Click any folder to inspect.
Personal Folders
—
across all user Drives
Owned Shared Drives
—
migrate with workspace
External Drives Seen
—
re-auth required post-migration
External Files w/ Paths
—
mapped to source folders
Owned Shared Drives
drives each workspace owns — these move in Path B/C/D migrations
| Shared Drive | Workspace | Folders | Files | Size |
|---|
Personal Drive Folder Tree
user-owned folders · click any folder to expand
Shared Drive Promotion Candidates
personal folders likely holding team content · ranked by external-share intensity + owner activity
| Folder | Owner | Workspace | Ext shares | Ext size | Owner internal shares | Promote score |
|---|
Externally-Shared Files — Grouped by Source Folder
where the risk lives: folders holding externally-shared content
| Source folder | Owner | Workspace | Files | Total size |
|---|
Target Shared Drive Designer
Design the target structure on ericnewton.com and map source folders to target locations. Mappings export to CSV for execution.
Workbench
—
Source · personal Drives + owned Shared Drives
→
Click a source, then click a target.
Mappings persist in browser storage.
Mappings persist in browser storage.
Selected source
—
Target · ericnewton.com
Mappings
source → target assignments
| Source | → | Target | Workspace |
|---|
Ownership Triage
Decide per-owner what happens to externally-owned files sitting in a user's Drive. Default view groups files by owner so ~50–100 decisions replace tens of thousands of per-file choices.
Total items
—
in this user's Drive, not owned by them
Distinct owners
—
one decision per owner = full coverage
Decided
—
0% of owners
Personal Gmail
—
the priority category
Owners —
—
| Category | Owner | Files | Size | Last modified | Decision | Actions |
|---|---|---|---|---|---|---|
| Choose an account above to begin. | ||||||
Inactive User Cleanup
Reduce migration scope by suspending inactive accounts before cutover. Mark accounts as: Keep, Suspend, or Delete.
Inactive (90+ days)
—
candidates for review
Inactive (180+ days)
—
strong cleanup candidates
Never Logged In
—
orphan / template accounts
Decisions Made
—
tracked locally
Candidates for Cleanup
—
| User | Workspace | Last Login | Drive | Files | Decision |
|---|
Backup Tracking
Track Admin Data Export status for each workspace. Must complete before cutover (up to 9 days).
Admin Data Export Status
click each step to update status · auto-saved locally
Vault Pre-Migration Checklist
retention policies, matters, holds — must be exported separately
CloudM Migration Staging
Generate the user-mapping CSVs that CloudM Migrate imports for cross-tenant moves.
User Mapping
source email → target email · CloudM consumes this directly
| Source Email | Status | Target Email | Drive | Include? |
|---|
Folder / Drive Mapping
drawn from Target Designer · source path → destination path
| Source | Workspace | Target |
|---|
Cutover Runbook
Interactive cutover checklist. Check off each step as you complete it. Auto-saved locally.
Cutover Window
Not set
Steps Complete
0 / 0
overall progress
DKIM Status
Pending
target DNS update
Rollback Window
60d
source kept active
Pre-Cutover (T-2 weeks)
complete before scheduled window
Cutover (Friday Evening)
domain limbo begins after step 4
Post-Cutover (T+48 hours)
verification + DKIM hardening